Checks, actions and deadlines are easy to lose track of
Inspections, follow-ups and actions need continuous coordination across sites and teams.
Keep compliance on track. Capture the evidence. Stay audit-ready.
VIDIM gives HSEQ teams one objective view of checks, deadlines, findings and evidence across sites while guiding people through the work in the field.
VIDIM Compliance in Numbers
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3M +
CHECKS COMPLETED*
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86 %
INSPECTION TIME SAVED*
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95 %
FEWER DATA-ENTRY MISTAKES*
- *Client-provided results from sorting plants averaging ~50,000 tonnes/year and operating two shifts, measured 24 months after VIDIM implementation. Results reflect process optimisation, reduced equipment failures and downtime, cost savings and avoided compliance penalties. Actual results will vary.
Compliance gets harder when execution and evidence are disconnected
Manual data entry, archiving and reporting consume time, while checks, deadlines and audit evidence still need to stay complete and traceable.
Paperwork slows every inspection
Manual data entry, copying, archiving and reporting take time and originate unreliable results.
A completed form does not always prove the activity happened
Paper-based records can make it difficult to verify when and where an activity was completed.
Audit evidence takes time to assemble
When evidence is spread across folders, spreadsheets and paper records, audit preparation becomes a reconstruction exercise.
Keep activities on track. Capture reliable evidence. Stay ready for review.
VIDIM brings checks, deadlines, field records and audit evidence into one connected workflow.
Keep checks and actions on track
Use guided instructions and point-of-work capture to reduce manual effort. Across waste operations, VIDIM saves an average of 12 minutes per inspection.
Capture reliable evidence at the point of work
Guided digital checks create consistent records with timestamps, location, photos, measurements, notes and completion history where appropriate.
Stay audit-ready across sites
Keep objective evidence in one place with instant reports and searchable records ready for audits.
Know where attention is needed
Build a traceable record of what happened
From check planning to audit evidence in one connected flow
Manage
Keep checks, deadlines and follow-ups on track with alerts and reminders.
Guide
Help operators complete checks faster with guided instructions.
Record
Capture complete, consistent records at the point of work - even offline.
Act
Turn findings into corrective actions, assign an owner and due date, and keep follow-up visible until closure.
Prove
Keep objective, traceable evidence in one place, ready for audits.
Report
Turn records into instant reports and searchable evidence, including site-specific reporting.
Everything QHSE teams need to manage checks and evidence
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Action & deadline management
Track actions, due dates and follow-ups in one workflow.
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Alert & Reminders
Notify the right person when an anomaly or critical condition requires attention. Make sure nothing is overlooked.
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Guided instructions
Help operators complete checks faster and more consistently.
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Point-of-work records
Capture complete, consistent records where the work happens.
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Searchable records
Find past checks, actions and evidence without manual archiving.
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Instant, customizable reports
Turn completed checks into audit-ready reporting quickly.
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Full traceability
Keep objective evidence connected to each check and action.
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One view across every site
See where compliance activities are on track, where actions are overdue and where management attention is needed—without chasing each site individually.
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Offline operation
Works offline in the field → syncs when connectivity returns.
Adapt workflows to your requirements
Examples of HSEQ and operational workflows managed with VIDIM.
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Environmental Permits & Compliance
Manage site checks, permit conditions, deadlines and supporting evidence in one traceable workflow.
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Health, Safety & Workplace Inspections
Guide recurring safety checks, record findings and ensure corrective actions are followed through.
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Emissions & Environmental Monitoring
Track required air, water and other environmental monitoring, limits, inspections and supporting records.
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Equipment, Plant & Vehicle Inspections
Guide repeatable pre-use and periodic checks, capturing results directly at the point of work.
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Waste & Hazardous Materials Management
Record storage, handling, condition and compliance checks with consistent, traceable evidence.
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Audits, Actions & Compliance Deadlines
Track findings, corrective actions, responsible people and due dates, keeping records ready for review.
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Environmental Permit Monitoring & Compliance
Digitize site checks, deadlines and evidence for environmental permit requirements.
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Fire & Safety Checks
Guide inspections and keep evidence traceable and ready for review.
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CEMS Inspection & Maintenance Workflows
Structure recurring CEMS checks, maintenance actions and supporting records.
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Pre-use Plant & Vehicle Inspections
Guide repeatable pre-use checks and capture results at the point of work.
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Waste Storage Condition & Limit Checks
Record condition and limit checks consistently, with traceable evidence.
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Audit, Action & Deadline Management
Track actions, due dates and follow-ups, with records ready for audit.
Visibility across sites. Control at every level.
Monitor activities, progress, and performance across sites from one connected view while keeping access controlled.
VIDIM is designed to give teams clear visibility across sites and levels of responsibility. Activities assigned to operators are automatically visible to the relevant managers, who can track progress through operational views, dashboards, and consolidated reports.
Information can be shared across the organization, giving managers a consistent view of activity across multiple sites, while access remains limited to the people who are authorized to see it.
From chasing compliance to traceable, audit-ready workflows
| Before VIDIM | With VIDIM |
|---|---|
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Paper forms and manual data entry
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Guided digital checks capture complete records at the point of work
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Checks and actions tracked in different places
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One workflow keeps checks, findings, actions and deadlines connected
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|
Records vary between operators and sites
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Guided workflows create more consistent evidence
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Evidence is collected when an audit arrives
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Evidence stays connected to the activity and ready for review
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Archiving and reporting take manual effort
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Instant reports and searchable records reduce preparation work
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Site-specific requirements create extra reporting work
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Custom reporting supports site-specific requirements
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Managers chase sites for status
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One view shows where attention is needed
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Confidence across sites
“VIDIM gives me confidence that the right checks are done and issues are acted on quickly. Even with sites 300 miles apart, I have real-time visibility across our operations - saving us time and effort.”
Iren Group operates more than 50 facilities in Italy. VIDIM has supported its QHSE operations since 2020.
Built to stay. Built to expand.
VIDIM is built together with the people who use it. As customers expand its use across plants, processes and applications, the platform evolves with their operational needs.
WE'RE PROUD OF OUR 100% CUSTOMER RETENTION ACROSS MORE THAN 50 PLANTS, AND OVER 8 YEARS
See how VIDIM would work in your HSEQ operation
Bring us one compliance workflow. We’ll show you how VIDIM would manage it.
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